REGISTRATION

PLEASE NOTE THE ONLINE REGISTRATION IS CLOSED AS OF 9 JULY 2018

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Registration Fees & Deadlines

Category
 		EARLY
until 14 May 2018 		REGULAR
15 May - 14 June 2018 		LATE
as of 15 June 2018
Delegate (academic) 450 550 600
Student * 350 400 400
Corporate 550 650 700
1 day 150 200 220

All fees are stated including the VAT.
*The official proof of student status has to be uploaded during the registration.

To ensure your participation, please complete your registration payment prior to the specified deadline for your chosen category. Failure to remit funds by the due date will result in the automatic application of the subsequent, higher fee. Please note that registrations remain invalid and will not be processed until the outstanding balance is settled in full.

Conference Registration Fee Includes

  • Admission to scientific sessions and to the exhibition
  • Conference bag incl. printed Final programme
  • Welcome Drink
  • Lunches, coffee breaks

1 Day Registration Fee Includes

  • Admission to scientific sessions and to the exhibition on the particular day
  • Conference bag incl. printed Final programme
  • Lunches, coffee breaks on the particular day

 

Registration Guidelines

Insurance

Registration fees provide no coverage for personal accidents, illness, travel cancellations, or the theft and loss of property. It is strongly recommended that all attendees secure comprehensive personal insurance to protect against these risks throughout the event.

Confirmation

Upon submission of the Online Registration Form, all attendees will be issued a formal registration summary and an automated email confirmation. This notification will verify the receipt of funds and specify any remaining balance required to finalize the transaction..

Payment

All fees should be paid in EUR (€), free of all bank charges.

Impressum

CZECH-IN, s.r.o.
5. května 65
CZ-14000 Prague 4

Tel.: +420 261 174 301
Fax: +420 261 174 307

info@icnt2018.org

VAT Registration: CZ48582387

By Bank Transfer

To ensure proper allocation of funds, all bank transfers must include the specific REGISTRATION NUMBER and PARTICIPANT'S NAME within the transaction details. Remittances lacking this identifying information cannot be processed or verified.

The payment by bank transfer is available until 29 June 2018. After this date, all payments can be done only by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5. května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

If an online credit or debit card transaction is declined, delegates should re-access the Online Registration Form to attempt the process again. If the issue remains unresolved, please verify with your financial institution that online and international transactions are enabled for your card. Once confirmed, the registration and payment can be resubmitted for processing.

Online payment details

Online payments service provider: GP webpay.

Accepted Credit / Debit Cards:

    

All online transactions are conducted through the GP webpay secure gateway, which adheres to the most stringent international security protocols. This system complies with the MasterCard SecureCode and Verified by VISA standards, collectively known as 3D Secure. These frameworks are implemented to guarantee the highest level of encryption and fraud protection for every payment. Additional details regarding our digital payment security measures can be found here.

Final Invoice

The final invoice is not issued automatically and will be generated by the Secretariat only upon specific request. To obtain your formal receipt, please contact our administration directly.

Final invoices are generated using the specific information submitted during the registration process. Any subsequent modifications to these details, such as address or VAT updates, must be requested within three days of the initial registration and will incur a 20 EUR administrative processing fee.

Cancellation / Refund Policy

Cancellation of Registration

Until 10 May 2018 - 50 EUR administrative fees will be deducted from all refunds.
From 11 May 2018 until 22 June 2018 - 50% of the fee will be refunded.
From 23 June 2018 no refund can be processed.

Cancellation of Other Bookable Items (excl. accommodation)

Until 22 June 2018 - 20 EUR administrative fees will be deducted from all refunds.
From 23 June 2018 - no refund can be processed.

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
  • Requests for refunds made after 31 August 2018 will not be considered.
  • For any change of name a fee of 30 EUR will be charged.
  • All registrations received by 7 July 2018 will be included in the list of participants.

Group Registrations

Group registrations cannot be processed online using a single email identification; each participant must have a unique profile associated with an individual email address./p>

If you are registering multiple individuals under a single corporate entity or invoice, please consult the Secretariat first. This will allow us to establish your preferred invoicing configuration before the transactions are processed.

Consent to the Processing of Personal Data

Data Protection Directive
Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

Pursuant to § 5 of Act No. 101/2000 Coll. regarding personal data protection, all information submitted via this form is collected and processed exclusively for managing ICN+T 2018 registration and accommodation requests. Additionally, this data is used to transmit relevant electronic communications to the subject in compliance with Act No. 480/2004 Coll. The administrator may utilize anonymized, summarized data for internal statistical analysis and administrative purposes.

Statement by Administrator

The data administrator commits to collecting only the information essential for the defined objectives and ensures that processing aligns strictly with those purposes. All employees, contractors, and authorized personnel handling this data are legally bound to maintain absolute confidentiality, a duty that remains in effect even after their professional relationship with the administrator has concluded.

Responsibility

By registering, the participant agrees that the organizers are not liable for any damage claims if the event is obstructed or canceled due to unforeseen political or economic developments or instances of force majeure. Furthermore, no claims may be lodged if program adjustments are required due to the absence of speakers or other logistical necessities. Registration constitutes a formal acceptance of these conditions.

   
 
Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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